Executive Assistant/Receptionist



Job Overview:

An Executive Assistant/ Receptionist is responsible for providing administrative support to EXECOM. Performs clerical works to support the UAS day to day operations.



Makes appointment for EXECOM members (President and CEO, Chief Technology Officer, and Chief Admin Officer.
Managing EXECOM calendars and set up meetings.
Prepares cash advance, liquidations, reimbursements for EXECOM.
Prepares the weekly MANCOM minutes of the meeting.
Arrange travel accommodations of EXECOM or other employees as instructed.
Organizes and maintains important and highly confidential files/records.
Perform other job-related duties as requested or assigned by the EXECOM.  

Serves visitors by greeting, welcoming, and directing them appropriately. 
Notifies company personnel of visitor arrival. 
Informs visitors by answering or referring inquiries. 
Screen and direct phone calls and distribute correspondence
Receive and properly record all cash, checks or items from clients, customers, or suppliers. 
Receive and deliver mail to appropriate department or employees.
Coordinate the UAS employee approved travel arrangements and arrange hotel accommodations. 
Manage the conference room reservations. 
Manage and monitors the office and cleaning supplies inventory.  

ADHOC Duties  
Assists Facility and Safety Manager in processing the required business and license permits.
Will assist in recruitment activities during ramp.
Responsible for required government reports.
Assists in implementation of UAS projects.
Assists in UAS events.

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